Rosemarket Community Council normally meets on the first Monday of the Month in the Village Hall at 1900hrs. Members of the public are welcome to attend all meetings. The Agenda will be displayed prior to the meeting and Minutes of the previous meetings will be displayed after agreement they are a correct record of the proceedings .

COMMUNITY OF ROSEMARKET

Notice of Meeting of Community Council

Dear Sir/Madam

I hereby give you notice that a meeting of the Community Council of the above-named community will be held in the ‘Green Room', (located behind the platform, and accessed from outside by the side door to the right of the main Village Hall entrance), THE VILLAGE HALL, ROSEMARKET on Monday July 5th, 2010, at 7 pm.

All Members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.

Dated this 28 th day of June, 2010

PETER HORTON

CLERK TO THE COUNCIL

AGENDA

•  Apologies

•  Minutes of June monthly meeting

•  Matters arising

•  Plans

•  Accounts

•  Correspondence

•  Discussion of school playground clearance

•  Any other business (for information only).

•  Public forum (ten minutes maximum).

Minutes of Meeting held on Monday 7th June 2010

Apologies : None

Present : C'llrs Evelyn Poar, Tony Young, Rhys Jones, Barbara Summons, M.B.E., David Wildman, Alan Taylor (Chairman); Peter Horton (Clerk).

Minutes of the 2010 AGM

The minutes were agreed as an accurate record, and signed by the Chairman (Proposer C'llr Barbara Summons, seconder C'llr Evelyn Poar).

Minutes of the May monthly meeting

P. 284 – Recycling area. The record was amended to state that both C'llrs Alan Taylor and David Wildman had met an officer from P.C.C. With this amendment the minutes were agreed as an accurate record, and signed by the Chairman (Proposer C'llr Evelyn Poar, seconder C'llr Rhys Jones).

Matters arising.

Memorial seat. Obtaining a quotation for repainting the seat was still in hand. Members discussed the options for getting the work done in the most cost effective way. C'llr Barbara Summons thought she might be able to make arrangements for the work to be done, and was invited to proceed with this if arrangements could be made.

Plans

Planning applications

10/0082/PA (Variation of condition 3 of planning consent ref. 06/1556/PA; applicant Mr. Clive Newsome) [NOTE : C'llr David Wildman declared a personal and prejudicial interest in the application as a member of the P.C.C. Planning Committee, and did not participate in the discussion on the application]. There had been serious concerns over the original consent in relation to the number of units proposed. Clerk to respond re-stating the original objections, opposing the application on the basis of unsuitable highway access position and concerns over the indicative plans of proposed number of units, while stressing that Members are not opposed in principle to the development of the site.

Planning consents

09/0871/PA (Change of use of outbuilding to holiday cottage, The Brambles, Rosemarket) – noted.

09/934/PA (Extension, 12, Ellesmere Avenue , Rosemarket). Members noted that no planning application consultation had been received for this, although the proposed works abutted the Village Hall. Clerk to make representations to P.C.C. about this omission.

Accounts

Payments

Mrs. Gill Gill : £25

Risk assessment

C'llr David Wildman had completed the annual risk assessment. The risk assessment document was amended accordingly, signed, and retained by the Clerk.

Annual Statement of accounts and Annual Governance statement

Members approved the above, which were signed by the Chairman and Clerk.

The above items were agreed (proposer C'llr Rhys Jones, seconder C'llr Evelyn Poar).

Correspondence

1) P.C.C. – Consultation on civil parking enforcement – [NOTE – C'llr David Wildman declared a personal and prejudicial interest as a Member of P.C.C., due to take on responsibility for the parking enforcement, and took no part in the discussion on this matter] - noted.

2) Ombudsman – Code of Conduct for Members – copies circulated to Members.

Discussion of future use of Community owned land

Recycling facilities. Members were informed that the site is well used for recycling purposes. Details of possible arrangements to improve the site were still in hand.

Car park. Members deferred consideration of this until after the site clearance had been completed. Matter to be placed on July agenda for discussion.

Discussion of school playground clearance

The Clerk informed Members that Home Maintenance Services had been in touch. The clearance work was scheduled for 18 th – 20 th June 2010.

Discussion of estimate for bus shelter repairs, Middle St .

Members considered a quotation supplied by Church View Estates for repair of the bus shelter roof, in the sum of £1,424. Expenditure agreed (Proposer C'llr Barbara Summons, seconder C'llr Evelyn Poar). C'llr Alan Taylor to make the necessary arrangements.

Discussion of possible general election irregularities

C'llr Alan Taylor informed Members that there was a typographical error on the instructions on the reverse of the forms, to the effect that people should ‘pat' their forms in the box, rather than ‘put'. Also, there was at least one person in the Village whose card was sent to entirely the incorrect address. Members felt that it was up to the individual concerned to contact the returning officer about that matter, not the Community Council. Individual concerned to be asked to put the matter in writing to the Community Council if he wished the Council to become involved.

Any other business

Rubbish. C'llr Tony Young mentioned that a mattress had been dumped on Bastleford Crossroads. C'llr Alan Taylor had telephoned P.C.C., but it had still not been removed.

Sandy Haven. C'llr Tony Young expressed concern at debris on the beach on the weekend.

Internet access. Members were reminded that previous minutes were available on the website www.rosemarket-wcc.gov.uk .

Public forum

There were no members of the public present at the meeting.

The meeting concluded at 8-30pm. Next meeting, Monday 5 th July, 2010, 7pm.

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